CaterFlow AI

The AI co-pilot for small catering teams

The AI Co-Pilot for Caterers. We Handle the Admin, You Perfect the Menu.

CaterFlow AI runs your back-office — invoices, reports, onboarding, follow-ups — so you can stop drowning in spreadsheets and start winning more clients.

See it in action

15-minute call · You'll leave with a plan, whether you work with us or not.

How many hours could you get back each week?

Drag the sliders. See what CaterFlow AI would give back to you.

8
6
3

CaterFlow AI could save you

~16

hours per month

That's roughly 2.0 full workdays back. What would you do with them?

Sound familiar?

Losing hours to menial tasks

Chasing invoices, writing reports, checking stock manually — draining time you could spend cooking or winning new clients.

Losing clients to slow replies

When a competitor responds faster and looks more professional, the work goes to them.

Wasting money on unused software

Another subscription, another dashboard, another tool nobody on your team actually touches.

CaterFlow AI is for you if…

  • You manage a team of 3–15 people.
  • You're still running clients through Google Sheets and email threads.
  • You know you're losing bookings because your follow-up is too slow.
  • You've tried other 'all-in-one' software and it was too complicated to actually use.

The old way vs. the CaterFlow way

Same job. Two very different afternoons.

Post-Event Reporting

Before

The old way — 2 hours in a spreadsheet

Copy-paste guest numbers, wrangle costs, fight with formatting, email a screenshot at 11pm.

After

The CaterFlow way — 30 seconds

Type the event name. Get a branded, professionally formatted PDF report in your inbox.

"Reports that used to eat my Sundays now take one prompt. I got my weekends back."
— David — Five Star Feasts

Invoice Follow-Up

Before

The old way — awkward reminders you keep forgetting

Sticky notes, calendar alerts, and that one client you're too polite to nudge again.

After

The CaterFlow way — polite, persistent, automatic

AI drafts and sends the follow-up in your voice. Escalates gently. You just watch the money land.

"We collected an extra $8,000 in overdue invoices in our first month. Game-changer."
— Maria — Elite Catering Co.

Employee Onboarding

Before

The old way — repeating yourself for the tenth time

A printed folder, a rushed tour, a Slack message you can't find, and a new hire who's lost by Thursday.

After

The CaterFlow way — ready to work in half the time

Structured checklists, automatic reminders, and the same great intro every single time.

"Our new hires are ready to go in half the time. I don't have to repeat myself anymore."
— Priya — Harbour Events

One system. Every admin task caterers actually have.

Purpose-built for catering workflows — not generic business admin.

Event Feedback Follow Up
Automatically collect and respond to guest feedback after every event — nothing slips through.
Google Review Follow-Up
Turn happy clients into 5-star reviews with friendly, timed messages that make leaving feedback effortless.
Post-Event Reporting
Professional post-event summaries generated in seconds, not Sunday nights in a spreadsheet.
Employee Onboarding
New staff productive in half the time with consistent checklists, reminders, and training prompts.
Staffing Agent
Fill shifts faster with AI that matches availability, skills, and labour costs — so you're never caught short-staffed before a big event.
Food Safety Report Generator
Audit-ready food safety records in seconds. Keeps your kitchen protected and inspectors happy.
Invoice Follow-Up System
Chase unpaid invoices politely but persistently. Get paid faster without the awkward calls.
Inventory Reminder System
Never run out of essentials at the worst moment. Smart reminders keep stock in check.
Supply Ordering System
Turn low-stock alerts into reorders. Fewer last-minute trips, better planning, tighter margins.
Customer Service Agent
Answer common client questions instantly — even after hours — so leads stay warm and clients stay happy.
WHS Incident Report Generator
Document workplace incidents quickly and accurately. Stay compliant, keep your team safe.

Built for caterers, not corporate giants

Why yet another SaaS tool is the last thing you need.

Generic CRM / all-in-one software

• Generic templates that don't fit event work

• Weeks of setup before you get value

• You adapt your workflow to the software

• Features you'll never touch, priced in anyway

CaterFlow AI

• Catering-specific workflows out of the box

• Understands event billing, staffing, and food safety

• Onboard in hours, not weeks

• Every feature is one you'll actually use

A note from our founder

Founder of CaterFlow AI

Hey — I built CaterFlow AI after watching a friend running a Gold Coast catering business drown in admin every week. Brilliant food, exhausted owner. There had to be a better way. CaterFlow AI exists to give passionate caterers their time back, so they can actually grow their business instead of babysitting spreadsheets.

Let's chat about how we can do the same for you.

Stop running your business on spreadsheets.

In 15 minutes, we'll show you exactly how CaterFlow AI can save you 10+ hours a week and help you win more clients.

You'll leave the call with a clear plan to automate your admin — whether you work with us or not.

Already sold?