The product
What CaterFlow AI actually builds for you
Not another app to log into. CaterFlow AI is a connected set of automation agents — quoting, invoicing, compliance, staffing, stock, customer service and reviews — built and configured around your catering business, then run for you month after month.
The nine agents we build
Start with Quotebot on its own, or run the full set together with the Full Package. Either way, we build, connect and maintain them for you.
Quotebot
Quoting
Reads each new enquiry, applies your menu pricing, packages and mark-ups, and sends a branded, itemised quote in seconds. Follows up automatically if the customer goes quiet.
Invoice Follow-Up Agent
Getting paid
Connects to Xero, QuickBooks or MYOB and sends polite, escalating reminders in your voice. You only get involved when a customer replies or disputes.
WHS & Incident Reporter
Compliance
Turn a two-sentence description of an incident into a formatted, signed WHS report with corrective actions, filed where your team can find it.
Food Safety Recorder
Compliance
Temperature logs, cleaning records and delivery checks aligned with FSANZ expectations — generated and filed without the Sunday-night paperwork.
Staffing Agent
People
Matches available crew to event rosters, sends shift offers, tracks acceptances, and runs new-hire onboarding — TFN, super, policies and induction in one flow.
Inventory & Ordering Agent
Stock
Tracks usage against upcoming events, flags what you'll run short of, and drafts supplier orders with quantities and prices for your approval.
Customer Service Agent
Enquiries
Answers routine questions about menus, pricing, dietary needs and availability around the clock, and hands complex enquiries to you with full context.
Review Follow-Up Agent
Reputation
After a successful event, asks happy clients for a Google review with a direct link — building your local search presence while you sleep.
Post-Event Reporter
Reporting
Closes out every job with a wrap-up: actuals vs quote, wastage, staff hours, customer feedback and notes for next time.
How the pieces fit together
Connected, not a pile of apps
The agents share one picture of your business. An enquiry becomes a quote, the quote becomes an invoice, the event feeds the stock list and the review request — without re-typing anything.
Configured around your business
We don't hand you a blank tool to set up. Your pricing rules, templates, tone of voice, suppliers and processes are loaded in during onboarding.
You approve, it acts
Quotes, supplier orders and escalations wait for your sign-off where it matters. Routine work runs by itself; judgement calls come to you with the context attached.
Your data stays yours
Your customer, staff and pricing data is used to run your automations and nothing else. You can export or remove it at any time.
The two subscriptions you won't need
The WHS and food-safety workflows alone replace dedicated tools most caterers pay for separately.
FoodDocs — US$299/month
A standalone food-safety platform. CaterFlow AI's Food Safety Recorder is included in the Full Package — temperature logs, cleaning records and checks, aligned with FSANZ expectations.
SafetyCulture — $29/month
A generic inspection app you still have to fill in yourself. Our WHS Incident Reporter writes the report from a short description and files it — no clipboards, no checklists to manage.
See what it costs
Quotebot starts at A$2,000/month; the Full Package runs the whole set for A$5,000/month. GST included, no setup fee, month to month.